Schools Property Asset Management Officer

Our Values

In line with our One Coventry Values, we want to ensure that our communities are represented across our workforce. A vital part of this is ensuring we are a truly inclusive organisation that encourages diversity in all respects, including diversity of thinking. We particularly welcome applicants from minority ethnic, LGBT+, disabled and neurodiverse communities to make a real difference to our residents so that equity and respect remains at the heart of everything we do. 

Our Values are:

• Open and fair: We are fair, open, and transparent.
• Nurture and develop: We help and encourage everyone to be their best and do their best.
• Engage and empower: We talk and listen to others, working together as one.
• Create and innovate: We embrace new ways of working to continuously improve.
• Own and be accountable: We work together to deliver the best services for our residents.
• Value and respect: We put diversity and inclusion at the heart of all we do.

About the team we are recruiting to

The Facilities Management Service comprises six diverse and multi-disciplined teams that are responsible for the safe operation, management, maintenance and efficiency of the Council’s property assets.  The teams provide a range of services and support to the Council’s operational, commercial and schools portfolios ensuring the Councils legislative obligations are fulfilled. 

The teams are:

• Repairs and Maintenance Team

• Compliance and Surveying Team 
• Building Cleaning Team 
• Corporate Property Information Team
• Energy Management Team  

• Facilities Management & Site Services Team

Property Information Team is responsible for ensuring all property plans and data are accurate and up to date fulfilling the Council’s obligations for reporting, ensuring Council assets are appropriately insured including the monitoring of Business Rates information.  

The function works across the Council with specific detail towards the school portfolio in planning for school place capacity, ensuring compliance with government funding obligations and issuing landlords’ consents.  

Within our team people from minority ethnic backgrounds are currently under-represented across our middle-management, as a result we would like to encourage applicants from these backgrounds to apply. This does not prevent any other applicants with a protected characteristic or a non-protected characteristic from applying.

What is the job role?

We are looking for a School Property Information Officer to join our Corporate Property Information Team.  In this role you will be developing, managing and maintaining the schools building and land information held in in a number of systems including spreadsheets, databases, mapping systems and CAD. 

This role will work closely with colleagues within the Facilities Management Team, Education Service and Finance.  You will have good communication skills with an ability to explain complex information to a variety of audiences including school Head Teachers and School Business Managers.  The role leads on the management of the schools devolved formula capital process and schools capacity assessments.

Fixed Term for 2 years.

This post is exempted under the Rehabilitation of Offenders Act 1974 and as such appointment to this post will be conditional upon the receipt of a satisfactory response to a check of police records via Disclosure and Barring Service (DBS).
 

Who are we looking for?

We are looking for an individual who brings a commitment to inclusivity and understanding of diverse backgrounds and perspectives.

You will have a practical and methodical approach to problem solving and good analytical skills, with the ability to work to high levels of accuracy within strict deadlines.  You will also have experience of developing complex spreadsheets and an understanding of the development of databases including experience of coding.  You will be able to adapt software systems for required change and plan and programme for change.

You will have strong organisational skills and analytical skills to manage property and financial information along with the initiative to prioritise your own workload including directing the work of the Information Analyst.  You must have a flexible approach and be able to take on new tasks or projects, developing and implementing new ways of working.

You will be willing to develop new skills and thrive in a busy environment, maintaining a great attention to detail along with excellent communication skills.  With experience of quality assurance processes to ensure consistent, quality services for customers

If you need help or support to complete your application, please visit our accessibility page to see how we can assist you.

Guaranteed Interview Scheme - As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role and identify with one of the below criteria:

• Members of the Armed Forces and veterans
• Are currently in care or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition

For full details on the application process please read the attached document labelled 'Coventry City Council Application Process'. If there is any evidence of a candidate using AI to complete their application, then the application will be rejected unless the candidate can provide a justification which the Council considers to be reasonable.

Interview date(s): 28th November 2024

About Coventry

Coventry has a proud, innovative and creative spirit that throughout its history has seen communities come together to tackle problems and bring about real social change.

We are cutting-edge, challenging, youthful, vibrant and diverse.

At Coventry we are committed to excellence in everything we do. With around 5100 staff from a range of different backgrounds, our aim is to recruit and develop talented people who will focus on our customers, take responsibility, work together and find better ways of doing things.

To deliver the best services to our residents, we need the best people working for us to make a difference to our communities.

If you join us, we will provide a fantastic rewards and benefits package - to find out more please visit https://www.coventry.gov.uk/council-vacancies